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Settings

Settings

System configuration, security, and grading information

🏫

Primary / Junior School

Active institution type · Security policies apply to this context

Active

Role-Based Access

Active

Audit Trail

Active

Data Isolation

Active

Session Guard

Active
Multi-Institution Data Isolation
Each institution type is completely isolated. Users can only see data belonging to their registered institution.
🎓

University

7 levels

🏛️

College

7 levels

⚙️

Polytechnic

6 levels

🔧

TVET

6 levels

📚

Senior

5 levels

🏫

Pri/Junior

11 levels

🌸

Kindergarten

5 levels

Isolation Guarantees

  • All records tagged with school_id — cross-institution queries blocked
  • University, College, TVET, Secondary, Primary, Kindergarten data never mixed
  • Role credentials tied exclusively to their institution record
  • Parent/guardian access limited to their child's institution only
Role-Based Access Control
System roles and their module access across all institution types.
System Owner

All + Billing + Institution Management

owner
Institution Admin

All modules except system settings

admin
Head/Principal/VC

Academics, Reports, Staff, Announcements

head_teacher
Deputy Head/Dean

Academics, Reports, HR, Finance view

deputy_head
DOS / HOD

Academics, Timetable, Exams, Records

dos
Teacher/Lecturer

Marks, Timetable, Attendance, Lesson Plans

teacher
Accounts/Finance

Fees, Finance, Payroll

accounts
Librarian

Library Circulation

librarian
Store Keeper

Store & Inventory

store_keeper
Games/Sports

PE, Attendance

games
Parent/Guardian

Parent Portal only (read-only)

parent
Township/Zonal Officer

View-only access for assigned institutions

township
Security Policies
Institution-wide security rules. Changes are stored per-institution.

Auto-logout (minutes)

Automatically log out inactive users

Max login attempts

Lock account after N failed logins

Min password length

Minimum characters for passwords

Require strong password

Must include uppercase, number, and symbol

Data export: Admin only

Restrict CSV/PDF exports to admins

Log all AI usage

Track every AI credit consumed

Audit trail enabled

Log all create/update/delete actions

Two-factor authentication

Require OTP on login (coming soon)

Session fingerprinting

Bind sessions to browser/device fingerprint to detect hijacking

Block cross-institution access

Strictly isolate each institution's data — users cannot view other institutions

Log login IP addresses

Record IP address of every login attempt

Block concurrent sessions

Prevent same user logging in from multiple devices simultaneously

IP Access Control
Restrict access to known IP addresses for extra protection (leave blank to allow all IPs).

Full enforcement requires backend integration. Contact support to activate server-side IP filtering.

AI Credits Limit Per Role (per month)
Restrict how many AI credits each role can consume per month.

Teachers/Lecturers

credits/month

Admins

credits/month

Head/Principal

credits/month

Accounts

credits/month

Data Security & Protection

Data at rest

All database records encrypted at rest (AES-256)

Data in transit

HTTPS/TLS encryption for all API calls

Password hashing

Passwords stored using bcrypt hashing (never plain text)

Multi-institution isolation

University, College, TVET, Secondary, Primary, Kindergarten data strictly isolated via school_id

Session tokens

JWT-based sessions with configurable expiry

Session fingerprinting

Browser/device fingerprint binding to prevent session hijacking

Audit logging

All admin actions logged with timestamp, user, and IP

Login IP logging

Every login attempt recorded with IP address and timestamp

Cross-institution block

Queries strictly filtered to prevent data leaks across institutions

My Notification Settings

Update your contact info and manage your notification preferences

School Information
Manage your school's basic information and branding
Class Streams
Ranking Rules
Rules used for ranking students in the Analysis module. Click the edit icon to modify any rule.
1

Calculate Total Marks

Add all subject marks for each student. Total = Sum of All Subject Marks.

2

Calculate Mean Score

Mean = Total Marks ÷ Number of Subjects. The mean score is the primary ranking metric.

3

Sort Students by Mean (Highest First)

Students are sorted from highest to lowest mean score. Highest mean = Position 1, second highest = Position 2, and so on.

4

Tie-Breaking: Competition Ranking (1,2,2,4)

If two or more students share the same mean score, they receive the same position. The next position skips accordingly. Example: John 82 → 1st, Mary 78 → 2nd, Peter 78 → 2nd, Ann 75 → 4th.

5

Incomplete Marks: NM (No Marks)

Students missing marks in one or more subjects are excluded from the ranked list and shown as 'NM' (No Marks) in the position column.

6

Ranking Levels

Overall Class Position: All students in the class ranked together. Stream Position: Only students in the same stream are ranked against each other. Subject Position: Students ranked per subject based on individual subject scores.

* Changes are saved locally and persist across sessions.

Custom Grading Scales
Define subject-specific grading scales and point systems. These override the default scale when applied to a subject in mark entry.

Add Custom Scale for a Subject

No custom grading scales yet. Add one above.

Grading System
The following grading scale is used for all assessments
GradePointsMarks RangeRemarks
EE1890 - 100%Exceeds Expectations
EE2775 - 89%Exceeds Expectations
ME1658 - 74%Meets Expectations
ME2541 - 57%Meets Expectations
AE1431 - 40%Approaching Expectations
AE2321 - 30%Approaching Expectations
BE1211 - 20%Below Expectations
BE211 - 10%Below Expectations
Assessment Types
Manage assessment types used per term. Saved to the cloud so every teacher sees them.
No schools found to sync.

Midterm

Conducted mid-way through the term to assess progress

End Term

Comprehensive assessment at the end of each term

Overall Marks: Average of Midterm and End Term. Extra assessments are recorded and visible in marks analysis. If only one assessment is available, that score is used as the overall mark.

Grade Meanings
EE
Exceeds Expectations
Points: 7-8 | Marks: 80-100
ME
Meets Expectations
Points: 5-6 | Marks: 60-79
AE
Approaching Expectations
Points: 3-4 | Marks: 40-59
BE
Below Expectations
Points: 1-2 | Marks: 0-39